Corporate Event Planning Explained | Daily infographic

As you can see from the list of do’s and don’ts above, there are things that help and things that hinder the success of your corporate event day. Let’s start working through them, one by one.

Tips for hosting a great event

The first point we talk about refers to inclusiveness. A corporate event is for everyone, and this may mean making special arrangements to ensure that people with special needs can attend. This means providing transportation and accommodation, as well as food and drink, as we mentioned later. Your event should not embarrass people. The more inconveniences there are, the less people will show up.

The second main point of the things you need to do to organize a successful event is planning. It’s partly in planning the day and partly in planning the fun times you’ll have. This is another key watchword for any corporate event: fun. It shouldn’t feel like a tedious event you’ve been dragged into at work. It should sound like something you look forward to every year. The main problem with corporate events is attendance. The more exciting your event, the better the attendance.

How to make your event exciting?

How to make your corporate event exciting? You hire entertainment they would never get for themselves. You challenge them with team building exercises that feel like fun pub events, not work-based team building events. You hire professionals to come and give lessons in something amazing – like fine dining, bouldering or archery. You can even theme the whole event, giving it a party vibe before they even walk through the door. Event Brite has more planning tips if you need some inspiration.

What to avoid when planning a corporate event?

Just as there are positives to aim for, there are also things to avoid when planning an event. While we agree that you should invite all employees equally, we also advise you to watch this guest list a bit. If you end up inviting disgruntled ex-employees over, you might find them showing up and making a scene. It’s a bad situation for everyone – but especially for you, the event planner. The goal is for your company fun days to be so inspiring that ex-employees try to show up even when they’re no longer working for you – but off the stage.

The next tip for things to avoid on your perfect teambuilding day is to charge a fee. No one wants to pay for commuting to work, let alone the entrance fee for your corporate event. Don’t even ask them to pay for the bus. The employee should feel valued at an event, not left out. In fact, studies suggest that adding some free branded products is a good way to boost staff morale and company pride.

There are two major mistakes you can make when picking a date. Pick a holiday or a game day and you might see no one showing up. Second, choosing a date on the weekend is prohibited. Third, think about this place. If you have a corporate event at the office, you’re half the chance of everyone coming. The purpose of a day is to free everyone from the usual chains. This allows them to make new friends and bond with each other, giving you a stronger, healthier, and happier team.

Events should be exciting

The golden rule is: make your event exciting and fun, make it an adventure, an extraordinary trip. If you can do that, you can capture their imagination. If you can capture their imagination, you could keep them for another year.

Robert M. Larson